Frequently asked questions

General

What is USGD?


The Undergraduate Student Government Downtown is a student organization on the Downtown Phoenix campus of Arizona State University. USGD is committed to serving as a voice for undergraduate students at the university campus, university-wide and legislative levels. USGD operates as one fifth of the Associated Students of Arizona State University, which also includes student governments on the Tempe, Polytechnic and West campuses of ASU as well as the Graduate and Professional Student Association.




How do I bring an issue to USGD's attention?


We recommend students to reach out to their senators by email. Students can also directly address USGD at the beginning of Senate meetings. If it is urgent and you don’t know who to specifically contact you can email us at asuusgd@gmail.com and we will get back to you within 48 hours. Finally, students can visit USGD's office on the bottom floor of the Student Center at the Post Office (L1-15). Students can also reach out to our social media acounts.




How can I get involved?


In USGD, there are so many areas and events to get involved in, so find your passion and become a part of something that gives back to the university! We are always looking for new students to get involved in policy, event planning, and advocacy for your fellow Sun Devils. Applications are taken on a rolling basis. Check out our Application FAQ for more informatin about the application process!




How is student government different than high school student council?


USGD focuses on advocacy and creating services for the student body. Whereas, high school student councils tend to plan dances and other events, USGD focuses on policy work, special events, and working with student organizations. If you are interested in planning campus wide events check out the Programming and Activities Board on your campus!




Who runs USGD?


USGD is run by Arizona State University elected and appointed student leaders.





Funding

Can you help me with travel?


USGD offers travel funding for student organizations and individuals. Please visit the funding section on our website.




Where does USGD get our money from?


USGD receives money from the Student Programming Fee. Every student pays $25 per a semester which USGD then allocates to various organizations.




What are appropriations?


Appropriations are a way for clubs to receive funding. Please visit the funding tab for more information.




Can I be reimbursed?


While we do accept reimbursements in certain extreme circumstances, we HIGHLY discourage reimbursements seeing as the process is intensive on both your part and the university’s part. Requests for reimbursements will be reviewed carefully before being put on the agenda.




Can I use my funding to pay for non-ASU students or non-undergraduate students?


Funding is required to be used ONLY by and for undergraduate students on the downtown campus. This means that non-ASU students are not allowed to use the funding, nor are graduate students allowed to use the funding. Graduate students may go to GPSA for their funding needs.




Can I receive funding for gas expenses?


Yes, so long as you have detailed quotes of exactly how much will be spent on gas.




Can I get request money for catering or promotional items from any vendor?


There are specific vendors that you must use for catering and t-shirt printing and promotional items.




Is there anything else I need to submit besides my funding request?


You MUST have invoices, quotes, estimates, screenshots, etc. of the content of your funding request. For example, if you are travelling, please send in a screenshot of the amount of your flight that you found online, or if you are purchasing promotional items such as t-shirts, please send in quotes for the t-shirts that the approved vendor sent you. Submitting late invoices is HIGHLY discouraged and if you do not submit any invoices at all, you and/or your organization are at risk of not being approved.




Can I submit a funding request late or get an extension on the deadline?


There will be NO exceptions for late funding requests.




What does the director of appropriations do?


The director of appropriations will be responsible for overseeing the annual budget and operations budget. They work with students to ensure funding requests, payments, and reimbursements are in order. The Director of Appropriations will work with senators in reviewing funding requests and abide by Appendix I of the USGD Bylaws.









Application

Can transfer students apply to be a part of the USGD staff?


Yes! We encourage transfer students to apply.




Do I need prior experience to apply?


No prior experience is needed to apply.




Can graduate students apply?


Graduate students cannot be a part of Undergraduate Student Government, however, Associated Students of Arizona State University has the Graduate and Professional Student Association.




Do I have to live on campus to apply?


Students do not need to live on campus to apply.




What if I'm an out-of-state student and cannot attend an in-person interview if I applied over the summer?


We can schedule interviews over the phone and will accomodate for differing time zones.




I am an online student, how do I get involved?


Currently, there are no elected positions to specifically represent online students.




Can anyone apply to join USGD's staff?


Anyone can join USGD as long as they have good academic and behavioral standing with ASU. To be a senator, the student's major must be on the Downtown campus.





Senate

What is the difference between a bill and a resolution?


Members of the USGD Senate write and propose bills that affect the legislation of the USGD Bylaws. Bills change the operational functionality of the organization are internally effective. Resolutions are statements or initiatives that USGD passes that establish USGD's position on a certain issue, whether it be university, local or nation-wide. Resolutions are voted on by the Senate after the Senate has collected feedback from their respective constituents.




How can I get in contact with my senator?


There are multiple ways that students can get in contact with their senator. On the Senate page under the "Staff" tab, there are small icons that have each senator's email address. Students can also meet with their Senators during their three office hours or during tabling on Taylor Mall.




What is the job of the senate president?


The senate president manages and oversees the operations of the full senate, including but not limited to senate committee operations, student feedback collection, senate initiatives, and official positions of the downtown student body on pertinent issues. The senate president also serves as a liaison between the senate and the executive board and runs organization-wide bi-weekly meetings.




What does the government operations committee chair do?


The Government Operation Committee Chair oversees the Senate’s legislation writing process. The position also assists the Chief of Staff in holding USGD members accountable regarding their required duties. The chair additionally serves as the point person for USGD concerning university-wide changes to the Elections Code, revisions to the ASASU Constitution, and other relevant legislation changes.




What does the external affairs committee chair do?


The External Affairs Committee Chair assists the Department of Services with programming and serves as the point for event planning on behalf of the senate.




How much do senators make per year?


Senators receive a $1,250 stipend divided up into bi-weekly payments.




How much does the senate president make per year?


The senate president makes a $5,000 stipend per year divided up into bi-weekly payments.





Supreme Court

How can I file an ASASU Supreme Court Appeal?


Appeals may be filed against any member of ASASU at any time. An appeal allows an individual to plead her/his case to the respective appellant body. Appeals involving the Undergraduate Student Government are heard by the USG Supreme Court. Appeals involving GPSA are heard by the GPSA Judiciary Committee.




Where should I send my ASASU Supreme Court Appeal form?


All appeal forms must be submitted via email to Dan Ashlock, Dan.Ashlock@asu.edu, the ASASU Supreme Court Clerk.





Council of Presidents

What is Council of Presidents?


COP is comprised of the five elected Presidents from each of the student government organizations. The COP comes together and collaborates every week to stay updated, act on our priorities and voice feedback on university-wide initiatives, programs, events and issues. This year, with the help of each student government and our student organizations, COP will focus on five areas of priority.




What are the 2019-2020 COP priorities?


Sustainability: Continue to support Arizona State University’s institutional commitment to lead by example through the sustainable operations of its campuses and improve individual and institutional sustainable habits, that benefit the overall health of our communities, economy, and planet. Diversity and Inclusion: Supporting a culture of inclusive understanding at Arizona State University where unique intersecting identities are not only recognized but celebrated while remaining committed to the continued growth of services and support for the multidimensional needs of all students. Civic Engagement: Help students form lifelong habits of social embeddedness through active participation in the community and political affairs to reinforce Arizona State University’s core values of democratic participation and civic leadership. Academics: Enhance Arizona State University’s knowledge enterprise by strengthening the touch points for students seeking academic support services and eliminating barriers to ensure students have equitable opportunities for academic engagement on all locations. Resources and support: Evaluate and enhance current support services for students and commit to actively increasing the overall awareness, accessibility, and improvement of academic, wellness, and financial resources.




Where can I find a full document of the COP priorities?


See more here: https://eoss.asu.edu/sites/default/files/asasu_2019-2020-priorities.pdf




Does COP have a website?


Check out the website here: https://eoss.asu.edu/studentgov




Where can I access COP meeting minutes?


Here: https://eoss.asu.edu/studentgov/what-we-do/meeting-minutes





Executive Board

What does the chief of staff do?


The chief of staff reports directly to the executive Bboard of USGD. Leads the operations of the office, ensures that members of staff are efficient and productive, and oversees the internship program.




What does the operations clerk do?


The operations clerk works closely with the executive board on day-to-day tasks to increase organizational efficiency including the scheduling of meetings, the creation and publication of agendas and minutes, and ensuring a functional workplace. The operations clerk is also responsible for the maintenance of office supplies and ensuring members are properly compensated for their work. Lastly, the operations clerk is responsible for connecting interested students with areas where they can be involved.




What does the director of appropriations do?


The director of appropriations will be responsible for overseeing the annual budget and operations budget. They work with students to ensure funding requests, payments, and reimbursements are in order. The Director of Appropriations will work with senators in reviewing funding requests and abide by Appendix I of the USGD Bylaws.




What does the director of communications do?


The director of communications develops all messaging for the USGD via press releases and maintenance of the USGD website. This position also builds and maintain the USGD website and advertises events. The director of communications developa messaging and advertising for the USGD via social media accounts (Facebook, Twitter, Instagram, and Snapchat) and the dissemination of material for organization. Develop messaging material pertaining to USGD business and activities. The director of communications also documents activities of USGD by photographing events. They also design marketing materials and work in order to advertise events around the university.




What does the director of student outreach do?


The director of student outreach assists in connecting the student body to the downtown campus and surrounding Phoenix-metropolitan area by hosting events. The director of student outreach will connect ASU clubs and organizations to the downtown campus. They promote a broad definition of inclusivity and diversity, including but not limited to race, ethnicity, religion, sexual orientation, gender, non-traditional students, veterans, and more.




What does the director of diversity and inclusion do?


The purpose of the director of diversity and inclusion is to support, protect, and advocate for the safety and success of all students, with a strong emphasis on marginalized groups. They will promote a broad definition of inclusivity and diversity, including but not limited to race, ethnicity, religion, sexual orientation, gender, non-traditional students, veterans, and more. Work to bring the Council of Coalitions, multicultural, and inclusive clubs and events that are “based” on the Tempe campus and plan events for the downtown campus.




What does the director of safety, health and wellness do?


The director of safety, health and wellness assists in connecting the student body to university health resources on the Downtown campus and will work closely with ASU Health/Counseling Services to better disseminate information about health services to the student body. The director of health and wellness will also plan events with student organizations to promote wellness pertaining to yet not limited to mental, sexual, and physical health.




What does the director of government affairs do?


The director of government Affairs is responsible for obtaining information about policy issues affecting students on the university, local, state, and federal level. This position will also coordinate student voter registration and tracking legislation going through the Arizona State Capitol. The director of government affairs will also provide recommended collective action for the executives and the senate.